This Refund & Cancellation Policy was officially published on April 1, 2025.
For transparency and legal purposes, no changes have been made to the content since that date.
Conference Fee Refund & Cancellation Policy
Thank you for registering for the SIP2025 Conference in University of British Columbia (UBS), Vancouver, Canada. Please read our refund and cancellation policy carefully.
Non-refundable and Non-transferable Policy
Upon completion of registration and payment of the applicable conference fee, your registration is considered final and binding. All conference registration fees are non-refundable and non-transferable. No exceptions will be made, regardless of the reason for cancellation or inability to attend, including but not limited to:
- Illness or medical emergencies
- Travel-related issues (visa denials, flight cancellations, etc.)
- Changes in professional circumstances
- Personal emergencies
- Any other unforeseen circumstances
No Disputes via Bank or Credit/Debit Card Providers
By completing registration and paying the conference fee, you explicitly agree:
- Not to dispute or challenge the charge through your bank, credit card provider, or debit card issuer
- That initiating such disputes or chargebacks will constitute a breach of this agreement
- That such actions may result in administrative measures including potential suspension from future conference events
Supporting Legal Framework
This refund and cancellation policy aligns with standard industry practices for professional and academic conferences. Key legal considerations include:
- Contract Law: Your acceptance of these terms upon registration establishes a legally binding agreement
- Electronic Transactions: Governed by the Uniform Electronic Transactions Act (UETA)
- Digital Agreements: Recognized under the Electronic Signatures in Global and National Commerce Act (ESIGN)
Example of Policy Enforcement
For clarity, consider these scenarios:
- If you register and pay but later cannot attend due to unforeseen circumstances, the fee remains non-refundable
- No partial refunds or credits will be issued for any reason
- Online participation access will still be provided to all registered attendees
Contact for Clarifications
Should you require further clarification regarding this policy, please contact our administrative team before registering:
- Email: support@sip2025.org
Your understanding and cooperation are greatly appreciated, ensuring that the SIP2025 Conference remains sustainable and beneficial for all involved parties.